Privacy Policy
Effective Date: May 27, 2025
Last Updated: June 14, 2025
The Lily Foundation (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your Personally Identifiable Information (PII) when you interact with our website (lilyadvocacy.org), make a donation, contact us, or participate in our programs.
1. Information We Collect
We collect PII that you voluntarily provide to us, including:
* Contact Information: Name, email address, phone number, mailing address.
* Donation Information: Billing address, payment card details (processed securely via our payment processor; we do not store full card numbers), donation amount.
* Communication Information: Messages, inquiries, or feedback submitted through contact forms, email, or other channels.
* Program Participation Information: Information relevant to your participation in advocacy, education, or outreach programs (if applicable).
* Automatically Collected Data: We may collect non-PII such as IP address, browser type, device information, and website usage data through cookies or similar technologies (see Section 4 below). This helps us analyze site traffic and improve user experience.
2. How We Use Your Information
We use the PII we collect for the following purposes:
* To process donations and send donation receipts.
* To respond to your inquiries, requests, or messages submitted via contact forms, email, or other channels.
* To send you updates about our work, newsletters, and event information (only if you have opted-in to receive such communications).
* To administer and manage your participation in our programs or events.
* To improve our website, services, and outreach efforts.
* To comply with legal obligations and protect our rights.
3. Legal Basis for Processing (For GDPR Awareness)
Our processing of your PII is primarily based on:
* Your Consent: When you explicitly agree, such as by checking the box on our contact form agreeing to this Privacy Policy, or opting into our mailing list.
* Contractual Necessity: To fulfill our obligations when you make a donation.
* Legitimate Interests: To operate and improve our non-profit services, ensure website security, and prevent fraud, balanced against your privacy rights.
* Legal Compliance: Where required by law.
4. Cookies and Tracking Technologies
We may use cookies and similar tracking technologies to enhance your experience on our site, analyze traffic patterns, and understand user behavior. You can manage your cookie preferences through your browser settings. We do not use cookies for third-party advertising purposes.
5. Information Sharing and Disclosure
We respect your privacy. We do not sell, rent, or trade your PII to third parties for their marketing purposes. We may share your information in the following limited circumstances:
* Service Providers: With trusted third-party vendors who perform services on our behalf (e.g., payment processing, email delivery, website hosting, data analysis). These providers are contractually obligated to protect your data and use it solely for the services they provide to us.
* Legal Requirements: If required by law, subpoena, court order, or to protect the rights, property, or safety of The Lily Foundation, our users, or the public.
* With Your Consent: We may share information for specific purposes with your explicit consent.
6. Data Security
We implement reasonable administrative, technical, and physical safeguards designed to protect your PII from unauthorized access, disclosure, alteration, or destruction. These include secure servers, encryption for sensitive data transmission (like payments), and access controls. However, no internet transmission or electronic storage is 100% secure. We cannot guarantee absolute security.
7. Data Retention
We retain your PII only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. For example:
* Donation records are retained for financial reporting and audit purposes (typically 7+ years).
* Contact form inquiry data is typically retained for 1-2 years to facilitate follow-up, unless a longer relationship is established.
* Mailing list information is retained until you unsubscribe or request deletion.
You may request deletion of your data (see Section 8).
8. Your Privacy Rights
Depending on your location and applicable laws (such as GDPR or CCPA), you may have rights regarding your PII, including:
* Access: Request a copy of the PII we hold about you.
* Correction: Request correction of inaccurate or incomplete PII.
* Deletion: Request deletion of your PII under certain circumstances.
* Restriction/Objection: Request restriction of processing or object to certain processing activities.
* Withdraw Consent: Withdraw consent you have previously given (e.g., unsubscribing from emails).
* Portability: Request a structured, machine-readable copy of your data for transfer.
To exercise any of these rights, or if you have questions about our privacy practices, please contact us at:
Email: info@lilyadvocacy.org
Mailing Address: [Insert Your Foundation’s Physical Address Here – This is important for formal requests]
We will respond to your request within a reasonable timeframe as required by applicable law.
9. Children’s Privacy
Our website and services are not directed to individuals under the age of 13. We do not knowingly collect PII from children under 13. If we become aware that a child under 13 has provided us with PII, we will take steps to delete such information.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The “Last Updated” date at the top of this page will indicate when revisions were made. We encourage you to review this policy periodically. Your continued use of our website or services after changes are posted constitutes your acceptance of the revised policy.
Terms of Use
Effective Date: June 14, 2025
1. Acceptance of Terms
By accessing and using The Lily Foundation website (lilyadvocacy.org) (“the Site”), you agree to be bound by these Terms of Use and our Privacy Policy, incorporated herein by reference. If you do not agree to all terms, please do not use the Site.
2. Use of the Site
You agree to use the Site only for lawful purposes and in accordance with these Terms and all applicable laws and regulations. You agree not to:
* Use the Site in any way that could damage, disable, overburden, or impair the Site or interfere with any other party’s use.
* Attempt to gain unauthorized access to any part of the Site, other accounts, or computer systems/networks connected to the Site.
* Use any automated means (e.g., robots, scrapers) to access the Site or collect content without our express written permission.
* Submit any unlawful, harmful, defamatory, abusive, harassing, or otherwise objectionable content through our contact forms or other interactive features.
3. Intellectual Property
All content on this Site, including text, graphics, logos, button icons, images, audio clips, video clips, digital downloads, data compilations, and software, is the exclusive property of The Lily Foundation or its content suppliers and is protected by United States and international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws. You may not reuse, republish, reproduce, modify, distribute, transmit, display, perform, or create derivative works from any Site content without our prior express written permission.
4. User Submissions
Any information, communications, or material you submit to us via the Site (e.g., through contact forms, email) (“Submissions”) become our property upon submission. You grant The Lily Foundation a non-exclusive, royalty-free, perpetual, irrevocable, and fully sublicensable right to use, reproduce, modify, adapt, publish, translate, create derivative works from, distribute, and display such Submissions throughout the world in any media for the purposes of fulfilling your request and furthering our non-profit mission. You represent that you own or control all rights to any Submissions you provide.
5. Disclaimers
* “As Is” Basis: The Site and its content are provided on an “as is” and “as available” basis. The Lily Foundation makes no representations or warranties of any kind, express or implied, regarding the operation, availability, accuracy, reliability, or completeness of the Site or its content.
* No Professional Advice: Content on this Site is for general informational purposes only and does not constitute professional advice (medical, legal, psychological, financial, etc.). See our Disclaimer below.
* Limitation of Liability: To the fullest extent permitted by law, The Lily Foundation, its directors, officers, employees, volunteers, and agents shall not be liable for any direct, indirect, incidental, special, consequential, or punitive damages arising out of or relating to your access to, use of, or inability to use the Site or any content, even if advised of the possibility of such damages.
6. Modifications and Termination
The Lily Foundation reserves the right, at its sole discretion, to:
* Modify, suspend, or discontinue the Site (or any part thereof) at any time without notice.
* Modify these Terms of Use at any time. Continued use after changes constitutes acceptance.
* Terminate or restrict your access to the Site for any reason, without notice.
7. Governing Law
These Terms of Use shall be governed by and construed in accordance with the laws of the State of New Mexico, without regard to its conflict of law principles.
Disclaimer
The Lily Foundation is a non-profit organization dedicated to advocacy, education, and outreach programs supporting underserved individuals and communities.
1. Not Professional Services
The Lily Foundation does not provide licensed healthcare, legal, psychological, financial, or any other professional services. Our staff and volunteers are not acting as licensed physicians, therapists, attorneys, financial advisors, or other regulated professionals in their capacity with The Lily Foundation.
2. Informational Purpose Only
All content and materials shared by The Lily Foundation, whether on this website, in print publications, via email, at events, or through any other channel, are provided solely for general informational and educational purposes. This information is not intended to be a substitute for professional advice, diagnosis, or treatment.
3. No Client Relationship
Your use of this website, receipt of information from The Lily Foundation, or communication with our staff or volunteers does not create a client, patient, attorney-client, therapist-patient, or any other professional or fiduciary relationship between you and The Lily Foundation.
4. Consult Professionals
Always seek the advice of a qualified, licensed professional (such as a physician, therapist, attorney, financial advisor, or other relevant expert) regarding any questions you have about a specific situation affecting your health, legal rights, financial well-being, or any other matter requiring professional expertise. Do not disregard professional advice or delay seeking it because of something you have read or received from The Lily Foundation.
5. Limitation of Liability
The Lily Foundation expressly disclaims any and all liability for any actions taken or not taken based on the information provided on this website or through any of our programs or communications. Reliance on any information provided by The Lily Foundation is solely at your own risk.